Category: Editing
The Balance of Editing and Writing with Home Life

The Balance of Editing and Writing with Home Life

By | | Comments 0 Comment

How do you do it? I am often asked how I manage to balance working at home and being a mom, wife, and partner, and day-to-day parts of home life.

First, I will say, I don’t honestly know if you can find a perfect balance. Working at home is a fantastic experience, and I genuinely love it. The more office time I get, the happier I am. It has some complicated drawbacks that can be extremely difficult to overcome, and I have found a few things that you can do to help make it easier.

First, before we get into the solutions, let me talk about working at home. I have spoken with many people who do different types of work at home, whether writing, editing, blogging, crafting, business administration, etc. What we all seem to agree on is that working at home takes an extreme amount of discipline. When I started working at home, I had to figure out how to focus in ways I had never experience before.

I had been writing and editing for years. However, most of my projects were either shoehorned into my day or for a job at an actual worksite. When you work at home, you need to focus on your work completely. It required you to learn to ignore the huge “to do” list of household chores, the ease of sleeping in or going out at any time. Self-discipline is paramount. You have unlimited access to the internet without someone looking over your shoulder and 1000 other distractions. It is easy to fall into the trap of having so flexible a schedule that you end up not getting enough done or eating into family time. When I first started, I didn’t manage my email and internet time very well, so I often ran right up against deadlines.

Freedom is a beautiful thing, but boy, can it also be highly distracting. And when you set your own deadlines, you can get far too comfortable moving them around to accommodate this or that.

So, how do you find a balance with working at home? Honestly, you treat it just like a job at an office.

My top tips for creating the most productive environment for freelancing from your home office have served me well over the years.

Have a Home Office

This seems logical to many, but I know several people work out of their bedrooms, at a desk in a corner, or on the dining room table. Sometimes, it just isn’t possible to have a separate office space, and if that’s the case, then make your office/work area YOUR SPACE. Don’t let it clutter up with things belonging to other people in your household. Make sure your office has everything you need for your chosen work, including electronics, books, and resources, a few things that make it feel like your space.

Decorate it soothingly and creatively (favorite paint color, a desk that you like. Make it the perfect, most inspiring space that you can.

Don’t Do Anything Other than Work.

Don’t use your work time (Office Hours) to do other things like work on that household “to do” list. Stick to the idea that you are AT WORK, and if you were working at a job location, you certainly would not be fixing the toilet or cleaning the kitchen floors.

One of the benefits of working at home is that you can intermix your work time with household time. However, one of the biggest mistakes people make when working at home is not setting aside specific office hours. (Also, make sure your spouse, family, and friends understand that when you are working, you are busy. They can’t just drop by or call because you ‘don’t have a real job. Train them well, and you’ll have a happier relationship with them in the long run.)

Keep a Schedule

Set “Office Hours” where no matter what, you are sitting in your office working. Individuals vary, and as such, one person might require a different type of schedule than the next. For example, when my son was in day care three days a week: one full day (Monday) and two half days (Wednesday and Friday.) My office hours are 9-4 every Monday and 9-1 Wednesdays and Fridays. I make a point to sit at my desk during those times and work on something.

If I didn’t have editing to do, I worked on my upcoming poetry book or one of my fiction projects. I tried to keep any phone calls to Mondays, or do that on the off days if the kiddo let me.

He’s in school now, so I work full time and it’s wonderful. As a rule, I don’t have to plan my entire day out, but sometimes that works. You may find that you need to allow yourself a certain amount of time to read through emails, perform website or blog updates, handle phone calls, or do essential office maintenance. Only time and experience will tell you how much you need to schedule your own day.

Track your Time

It is vital to get into the habit of tracking your time when you are working. Often when you get a freelance job, your client will want to know how much time you spent working on their project. If you track all your time working at your desk/in your office from the beginning, creating the habit makes things so much easier when you need to report that information to a client. It is also an excellent way to see how much time you are spending on different things.

I track my overall office time, as well as individual project time. It has helped me become more efficient and a great deal better at time management and awareness of how long a project might take.

Dress to work

This is one of those things that seems to fly in the face of freedom. It goes against the popular idea of working at home in your PJs. I always get comments about how nice it must be to not need to dress up for anyone. While this is true that I don’t have to be as careful of what I am wearing, I do find that dressing for work not only helps my mindset when I work but also means that I don’t fly into a panic when I suddenly need to speak to a client via Zoom. I feel more awake if I go through the motions (and I generally get dressed anyway to take my son to school, so I might as well dress for the day of work). If you can work in your PJs and feel productive and official, more power to you. I find I need a bit more encouragement for my day. My typical attire is often yoga pants, a nice comfortable shirt and sweater, and slippers. It’s a good compromise of comfort and professionalism.

Find Your Routine 

Finally, one of the most important things that I do every day follows a routine. This is a nice mix of many of the other parts covered in this post, but it entails a bit more. When I worked in a big office building, I did certain rituals every day to make my work time better. I do the same at home. I get home after dropping off my son, grab my breakfast (English muffin or bagel), make my tea (TEA IS LIFE!), eat while the tea is steeping and check emails via my phone, and then once the tea is ready, I head upstairs to start my workday. I usually spend about half an hour sorting through things before I dig in and get to work on whatever the ‘project of the day is. I take at least 2 more tea breaks (As I said, tea is life!) as well as a lunch break. I try to move around a bit every hour or so (this is important if you sit at a desk most of the day).

These habits or routines are part of what makes my workday productive. Because I have them, my brain clues that this is what we’re doing, and I get more work done if I keep up my little rituals. Every part of the puzzle helps you become more productive and helps balance the freedom of working at home with the discipline required to do so well.

Until next time,

Have a great day!

Galen
Help! What type of editing do I need?

Help! What type of editing do I need?

By | | Comments 0 Comment

So, the question that I have found myself answering most often during the entirety of my career as a Freelance Editor has been “What type of editor are you?”. Followed quickly by “What types of editing are there?” or “What type of editing do I need?”

These are great questions, in part because they open up an essential dialogue. As an editor, especially freelance, you typically find work doing multiple types of editing. How do you know what those are? What type does a client need? All are important questions that you, as an editor, need to have answers at the ready. Editors need to understand the standard definitions of each type of editing that they do (and even the types they don’t). When the dialogue with a client occurs, they can understand the needs.

Having a firm idea of what these terms mean to you is also crucial from an author’s viewpoint, so for all the writers reading this, you too need to do the research and find out what each term means to you.

Everyone will likely have their own spin on the main types of editing. Therefore, you, as a professional editor, need to delineate this to your clients. The core basis of the terms should be similar. But do talk it out editors/authors with each other to make sure you are using the same definitions.

Here is a very concise list of what I consider the six main types of editing. Some of the terms can be interchangeable, which makes it a little confusing, I know. That’s why I keep a copy of them on the wall next to my desk!

Developmental Editing 

This edit covers everything in the developmental process. It can be done at different stages of a manuscript, and thus the focus shifts depending upon the author’s need. Developmental Edits help the author take an idea and put it into a story plan, look at a challenging chapter and help find ways to improve or advance it, or even look at an entire manuscript and help develop and fine-tune any problem areas. Pacing, Character Development, Humor, Overall readability, Research, and Scene settings are all covered in a Developmental Edit.

Copy Editing

Copy editing is where the editor fixes the technical issues of grammar, structure, spelling, and word usage, and a note of style and format. A copy edit is typically used when the development of the manuscript is complete. Depending upon the type of manuscript, a copy edit can usually be completed within a week by most editors. Often editors in good practice will review the document after the changes at no additional cost to the author.

Line Editing

While often used interchangeably with Copy Editing, Line Editing is different. The intensity of evaluation leans more toward that of a Developmental Edit. Each sentence and paragraph is examined closely to make sure it communicated your intent to your reader.

Proofreading

Usually, a minor form of editing, Proofreading does a quick look over the manuscript for any formatting issues (punctuation, capitalization, etc.), errors in grammar, and any misspellings or issues with word usage. Of all the types of editing, Proofreading should have the least amount of turnaround time. Still, for authors, you should typically allow for a couple of days once the editor has started.

Style Editing

This type of editing focuses on the pure mechanics of the manuscript. It ascertains whether a specific style guide (AP – Associated Press, APA – American Psychological Association, Chicago Manual of Style, etc.) is correctly and effectively applied. Style Editing also includes a Citation edit/check. Most often, this type of editing is used for Academic and Scientific papers. This type of editing can be done separately or as part of a copy-edit. Some editors do not consider this a different type at all and often do not include it. However, given that over half of my work is Academic papers, I often find myself doing style edits right before publication.

Substantive Editing

Substantive editing is a comprehensive read-through of your manuscript that focuses on the entire document, providing a written critique after reading it. This critique should include detailed notes on punctuation, grammar and spelling, the flow of the manuscript, and the overall style and structure. It is a comprehensive evaluation where the editor brings light to any confusing plot points, points of view, characterizations, and overall structure. Substantive edits are focused on the writing itself, helping the author fine-tune the prose.

You can take these types of editing and expound on them or add a few variations to them. Still, during my 20 plus years as a Freelance Editor, I have found that this listing gives me a solid foundation for just about anything I work on.

So, if you are out there wondering what type of editing you want to do or need for your work, I hope this helps you get a handle on the editing options available.

Have a great day!

Galen
Client Published! “I’ll Think About It!” by Oliver Munro

Client Published! “I’ll Think About It!” by Oliver Munro

By | | Comments 0 Comment

Early last fall, I had the privilege of editing a collection of Poetry by Oliver Munro. Working with Poets on their manuscripts is one of my very favorite types of jobs. I enjoy the pure partnership necessary when editing poetry because it is an entirely different way of looking at Editing. While you need to have an excellent solid structured editing foundation, you also need to have honed the unique ability (for an editor) to let go of the rules when needed. Poetry has its own rules, chief among them being that sometimes, you throw out the rules for the sake of the poem and Poet.

Editing Oliver’s “I’ll Think About It!” was pure joy for me due to the variety of styles he used. The subjects of his poems were thoughtful and provoking. He tackles his poems with finesse and whimsy, a dry sense of humor, and addresses several essential issues while delivering them with biting wit and a dose of self-deprecation. But don’t let his thoughts on his book, as he turns his humor inward, take it as a challenge and read it! It’s a beautiful blend of thoughtful discovery, lessons learned, and his current conclusions about life, as he knows it.

I’m excited to see that he has published his book on “I’ll Think About It” Amazon.com and encourage you to head on over and order yourself a copy!

Galen

Client’s feedback on Upwork.

Rating is 5 out of 5. 5.00

“New car, caviar, 4-star day dream? Think I’ll buy me a football team.”
Poetry as an Editing Niche

Poetry as an Editing Niche

By | | Comments 0 Comment

A few months ago, I talked about exploring and Finding your Niche in the editing world. One of those very niches that I stumbled into was editing for Poetry.

Poetry is a unique form of writing. With that incredible depth and variety comes a world of different types of editing required to produce and publish poetry successfully. Editing poetry means that you must have such a technical understanding of language and words and how to manipulate them. You need to know when to ignore all the rules. Embrace the intent of the poem and poet.

Whereas some poems have precise rules that the poet follows, other free verse poetry can ignore the rules. Often, the poets are encouraged to step as far away from them as they can. The trick here for an editor is that you can find a blend of structured, free verse, and avant-garde poems in a single book. The question, then, is how one customizes the edit to the poetry in the book.

As a poet myself, I admit that I am one of “those poets” who bounces around between genres and styles. I don’t limit myself, and for the most part, that is a strength in my life as a poet.  As an editor of poetry and poetry books, I approach the relationship between myself, the editor, and my client, as a partnership. This editor/author partnership is even more true for editing poetry than other manuscripts.

To serve your client well as their editor, you must get to know them, learn from them what they want with the book. This understanding of continuity and message is not much different from what you need for any manuscript you are editing. With a book of poetry or even a poem, however, you need to understand the overall picture and each poem. Most poetry books contain somewhere between 25-60 poems. Often part of my job is to let my client know if things flow well, if the poems all fit together, and sometimes, even to help them figure out what a theme might be for them (depending upon the stage of the manuscript when I see it.)

You also need to take each poem and look at it critically to decide just how much of it you will hold to standard grammar rules.  Poetry can often be perfection WITHOUT punctuation or with limited punctuation.  You could easily have several poems that have no punctuation, or like E. E. Cummings, be all lowercase, and then in other poems in the same book, you’ll have poems asking to Shakespeare’s Sonnets.

When working on poetry, you must understand what the poet is trying to achieve. I find I talk more to my Poetry clients even more than I do to my Academic clients. Each experience that I have with a client is gratifying because of this.

Also, poets do prefer to have someone well versed in poetry editing their manuscripts. If you think about it, though, that’s not as strange as it seems. Academics want people to edit their work with experience in their field or with the Style Guide they use. Just so, poets need to know that the person editing their manuscripts understands the world in which they live. There is an impermanence to poetry, and that magic sometimes needs the rules to bend.

Are you a poet? Have you ever had someone edit your poetry? What are some of the things you experience?

Galen
The editing/author partnership

The editing/author partnership

By | | Comments 0 Comment

I enjoy editing, but what I love most is the potential each experience has to develop into a long-term relationship that can last for years. Working with an Author long-term can be an incredible ride where you both share in the process and create a give-and-take relationship.

Years ago, I stumbled across one of my dearest friends Rickey via an e-mail fan group. We connected with our love of writing; we read each other’s work and gave gentle critiques. Over time, she decided to retire from her “day job” and try her dream job writing for a living.

Our partnership started out as writing partners, slowly putting together a series of books while I worked 40+ hours and she tried to figure out the publishing world. It grew rather organically to my reading her manuscripts for fun, and eventually, our ‘mutual admiration society of two became an editor/author relationship.

Today, she writes as Mallory Kane and has published over 30 books in the last decade and a half. Most of what I do for her now are Developmental Edits. She is one of those lucky few who just don’t need that much in the way of copy-edits.

What working with her has taught me, however, is that when you work together as long as we have your relationship, the partnership that you build often resembles a marriage. There is a level of trust and communication vital for a long-term editor/author partnership to succeed.

I live by real-world examples, so here is one:

In 2005, Mallory sent me a manuscript she was working on for Harlequin Intrigue. It was giving her some trouble and needed both a developmental and copy edit. I had looked at and edited at least half a dozen books for her already, and at most, I would fix a few grammar issues and sometimes suggest she add a prologue.

This book presented a more complicated issue and one that I thought would preclude it from being published. How in the world do you tell a fellow writer that they can’t publish the book as it is? I won’t go into details as for this discussion, they are unnecessary, but as an authentic myself, I will own that we ALL have these moments, scenes where our great idea just doesn’t work. The benefit of having someone do a developmental edit when this happens is that a good editor will not only point out the issues but give solid suggestions on how to fix them.

I know that I spent hours writing up solutions for Mallory. The phone call to her was so hard, probably more difficult because we are so close. Working with a complete stranger can be less traumatic, but my rule of life is to treat even strangers with respect and compassion and understand that they are trusting you with parts of their heart and soul. Be supportive and understanding yet firm, and remind the author that you want them to succeed. You are there to help make that happen.

I have often likened my relationship with Mallory as not just a friendship but something akin to marriage (a successful one) because of the level of trust we have developed with each other and how hard we have worked over the years to communicate with each other.

I hope if you are an author or editor reading this that you someday get to experience the wonderful partnership with someone like I have with Mallory.

Oh, and after setting the book aside for about 5 months, Mallory finished the book. It became one of my favorites that she wrote for Harlequin Intrigue– A Father’s Sacrifice.

She nailed it.

— Galen

You can find many of Mallory’s books via her website or her page on Amazon.

“I have had the pleasure of working with Galen Scott on various projects over the past 20 years. During that time, Ms. Scott has line- and copy-edited numerous fiction and non-fiction manuscripts, edited personal and business correspondence and handled website creation and maintenance for me. I have found her to be consistently accurate, knowledgeable, comprehensive and professional. In addition to those skills, it has been my experience that Ms. Scott is the single best continuity editor I have worked with in the field of fiction.”

–Mallory Kane, Multi-award-winning, internationally best-selling author of more than 50 novels.
Finding your niche as an editor

Finding your niche as an editor

By | | Comments 0 Comment

Over the years, I have often been asked, “what sort of things do you edit”? When I first started, in my complete naiveté, I found this puzzling. I’m an editor; I edit everything.

Through trial and much error (we call it a learning curve), I discovered that this is the wrong answer to the question. I can edit anything you throw at me; years of experience make that relatively easy, but I have preferences and areas that I’m particularly good at editing.

You can be a natural at spotting grammar mistakes and run-on sentences. You can even have a natural talent for reading something and being able to intuit what is missing or what might tighten up a scene. However, that is your base talent; that’s what drives you and what helps you push forward, and, yes, that instinct enables you to find your niche.

Because editing is a honed skill, there are usually genres at which you are particularly adept. I, for example, am very skilled at editing academics papers because of my academic background and familiarity with a wide range of style guides and disciplines. I am adept and skilled at doing Developmental Edits of Fiction.

A better answer to the question of “what do you edit” can in part be found in restating the question. “What do you prefer to edit” or “what is your area of expertise in editing” are the more informative questions to ask. And if talking editor to editor, “what is your niche?” and how do you find it?

In an earlier post, The Beginning of the Blog, I briefly talked about how I grew up in the Academic world. If a particular discipline surrounds you, that does tend to steer you in a specific direction. What you learn along the way is that it is crucial to dabble in other areas, maybe areas that you are not as comfortable with or haven’t experienced. Or, if, like me, you are a writer, you will find that you can become proficient in the areas you write. That said, some people cannot edit their genre, so if that’s you, you’re neither alone nor a rarity.

What we, as editors, must do as we explore our chosen career and try to decide what our specialty or niche is, is accept that we cannot be the best at everything and understand that having a niche can be a great benefit. Knowing what you are most passionate about and your area of expertise can open up doors for your business as a freelancer. It also can help you hone your skills in ways you never imagined.

My personal example is that while I specialize in academic editing and fiction (specifically Romantic Suspense), and you could easily call either of those my niche market, an area that I’m focused on is Poetry.

Poetry? That’s a niche, a specialized skill?

Why, yes, it is, and a surprise to me, too. (That journey will be another blog post, I am sure.)

So, for me, I actively seek out poetry manuscripts to edit. As a poet myself, I know that there is a particular skill to be able to edit poetry and RESISTING over editing it. The Poet’s voice can be more important than whether or not you used proper punctuation. My favorite example of why editing can be a very different experience when editing a poet is to suggest you read a few of his poems (https://hellopoetry.com/e-e-cummings/). Yes, there is structure; yes, he does stick to most grammar rules, but not always.

Sometimes, with poetry, the rhythm is more important than whether or not you use a period at the end of the sentence.

I have a fellow editor friend who specialized in children’s books for kids between 5 and 7. She enjoys working in a narrow field and loves what she does. She finds working on this limited genre best serves the publishing community. Other editors specialize in Technical Editing/Writing. 

In our way, each of us picked Freelance Editing as a career and had something we preferred to edit, just as authors have a genre preference. Yes, you will find that you will edit outside this desired niche or your specialty. For the most part, once you are truly up and running, you can fuel your job as a Freelance Editor with your chosen niche and enjoy the process with all the passion you have for that area of expertise.

And that’s enough on that subject. Have a fantastic day!

Galen

An Editor’s Journey
Education vs. Experience: Knowing the balance…

Education vs. Experience: Knowing the balance…

By | | Comments 0 Comment

So, given that I have been editing professionally for over 20 years, I have been asked what my educational background in editing is, more often than I can count. I didn’t come into this academically, however, at least not directly. Instead, my journey into the editing world started before college. My father, a Biochemistry Professor, had a grad student who asked me to examine one of her papers; it was my first academic editing experience. I was very flattered, given my age, that she asked my opinion. Meanwhile, I often read over English papers for fellow students at school.

Once I moved on to university, I continued the trend of looking over other people’s work. However, I did not consider it something I would ever do for a living. As a teenager, I had no confidence in the editing that I did of my work. I assumed that since I struggled to edit my papers, I was probably doing a piss poor job of editing the work of others. Many years later, I found out that my editing of other people’s papers was nearly flawless. Upon finding that out, I realized that there is a fundamental difference between editing your work and editing someone else’s.

During my time at university, I studied for a BA in Research Studies: Folklore and Anthropology with minors in Abnormal Psychology and English Literature. I also worked forward by taking several years of Masters Level Anthropology classes. At heart, I found myself to be a researcher, and in the field of research, I discovered a great need for editing. So, slowly, in between my day jobs, I began editing academic papers. As the years progressed, I also started writing and editing fiction too. Some years I worked more on fiction, others more on academic papers, until suddenly, in 2008, I realized I had been moonlighting as a freelance editor for well over 15 years. My husband and I talked and decided we could work out our finances in such a way as to let me retire from my day job and start working full-time as a freelancer.

So, my experience weighs much heavier than my specific editing education. For Freelance Editors, that works well, given that you tend to get most jobs in the freelance world based upon your reputation, skill, and word of mouth (networking). How many years you spent at a college or university studying to become an editor becomes less critical very quickly. Working at a large publishing company is a bit different. Often some level of educational background is required, many times with a specific focus. The professional editing world is a very competitive one. Thus most editing jobs with professional publishing companies require a BA/BS in Journalism, Communication, or English to get in the door.

As food for thought, another part of the process, no matter what area your plan to try to break into, publishing or freelance, is knowing how to market yourself.

That, however, is a post for the future; otherwise, we’d be here all day.


Galen
An Editor’s Journey… the beginning… of the blog, at least.

An Editor’s Journey… the beginning… of the blog, at least.

By | | Comments 0 Comment

“Welcome to my world!” is the first line to the first poem in my upcoming poetry book, and as I was pondering what to write for the “first blog post” here at An Editor’s Journey, it just seemed to fit.

I’m so very excited about starting this new adventure. I have been editing for over two and a half decades, and during that time, I have so often found myself looking for the thoughts of other editors. What sort of things do they do to make editing easier? What are the tips and tricks of the trade? It was challenging to find some of those answers over the years. Still, with the advent of social media and the massive explosion on the internet, it has finally become easier to find some of these answers.

And yet, so many of the articles and blogs I have read over the years are clinical and distant. What I wanted was to get to the meat of the thing. What were other editors out there were doing? How were they succeeding as freelancers in such a competitive field, and how did they juggle their freelance career and everything else. And with that sudden awareness, as I began philosophizing upon the thoughts of others, I realized I should do this as well. I should put my thoughts into a blog so that other people can learn from my experiences. You, my friends, can laugh along with me at my stories and encounters and revel in the beautiful and fulfilling experience of connecting with others and talking about my passion.

This blog isn’t just about editing or writing. It is a glimpse into my life as an editor, as a mom, wife, friend, academic researcher, and most importantly, as a teacher. I spend so much of my freelance editing career guiding others in their writing. It just seemed an excellent choice to share these thoughts and ideas and tips and tricks that I have learned with the vast world via a blog.

What types of specific topics can you expect?
What is the editing process?
Experience vs. Education
Discipline for the Work-at-Home Freelance Editor
Balancing being an Editor and a Mom
Finding your Niche
Editing for the Poet
And dozens more…

I hope you will enjoy traveling on this Journey with me and I look forward to sharing my world with you and learning from yours!

-Galen S. Scott